Full job description
- A career at Adukus Solicitors is more than a job, it’s about investing in a brighter future together.
- Our Mission at Adukus Solicitors is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
- Our Values are key to driving our success, and are at the heart of everything we do:
- Clients Come First – Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust
- If our mission, values, and purpose align with your own, we would love to hear from you!
Your opportunity
As a critical member of the Adukus Solicitors Legal team you will provide legal administrative support for the team. This role provides a unique opportunity to work amongst a high-performing and well-regarded team, operating at all levels, including liaison with Senior Management.
You will provide administrative support:
- Supporting the organisation and execution of all documentation and establishing and maintaining close relationships with key stakeholders
- Supporting the administration of invoicing and seek out more efficient ways of working. Tracking invoices and ensuring the correct process if followed – troubleshooting. End to end process and following up invoices.
- Arranging key stakeholder internal and external meetings, coordinating attendees to ensure optimum time slots; logistics planning including set up and management of videoconferencing if required
- Providing other general secretarial and administrative support, including but not limited to travel arrangements and itineraries, help with expenses, organising team meetings.
- Supporting on specific initiatives where organisational support is required such as team events.
- Management and co-ordination of document management and execution processes, including saving executed documents to the firm’s contract management system
- Vendor management, supporting the onboarding of Vendors and troubleshooting where necessary
- Organisation of legal folders.
- Primary point of contact for key stakeholders (external and internal)
- Carrying out additional duties as assigned
Must have skills
- Excellent verbal and written communication skills
- Administrative support experience
- Computer skills, including MS Word, Excel, PowerPoint, Teams, databases
- Ability to follow complex instructions and processes
- Strong interpersonal skills
- Excellent attention to detail and accuracy
- Ability to perform under pressure and on own initiative
- Flexible approach based on demand
- Good planning, organisation and prioritisation skills essential – ability to meet tight deadlines, juggling multiple demands – being adaptable and flexible to meet the needs of the team
